When Kristin Alexander, 26, first became acquainted with the world of event planning in high school, she was instantly smitten. Signing on for the job of her dreams while still in college seemed like the perfect way to establish herself in the field, but she quickly realized that sometimes you’ve got to ditch the plan and blaze your own trail—and that’s just what she did!
With the opening of Esoteric Events, Kristin established herself as an industry professional committed to top-notch customer service. A self-professed compulsive emailer, she’s outlawed the sorts of impersonal tactics others often use by keeping in contact with clients daily, always striving to exceed expectations and giving her couples the fairytale experiences they deserve.
Her dedication to clientele in addition to the company’s charmingly divergent style has allowed Kristin to develop an impressive résumé and an unmatched reputation. But there’s a reality check in store for anyone who thinks the life of a wedding planner is as glamorous as J. Lo made it seem: with daily meetings, early morning multitasking and a “9-to-5” work day that sometimes ends closer to midnight, this Contessa’s lifestyle is far from sedentary. Be prepared for your morning dose of inspiration!
Her Starting Point
Many people find the transition between college and “real life” a bit daunting. Can you tell us about your journey between the two? What was your first job post-college?
The transition between college and “real life” was tough for me. I was offered my first job halfway through the final semester of my senior year. It was at an events and experiential marketing company and everything I had ever dreamed of. I was both ecstatic and relieved that I had a “plan” set for after graduation. After graduation though, it took time for me to get used to the daily work routine. Looking back, I regret not carving out enough time for myself and for letting work rule my life.
Event planning is a very dynamic career. What about it sparked your interest? When did you feel like this was the right path for you?
I first became intrigued with events during high school. I was lucky enough to be exposed to the industry through an internship with an events designer in Orange County. While my tasks were limited to organizing event photos and sourcing props, I was enamored. I had fallen hard, and knew that I wanted to pursue it as my career. While attending LMU, I was the VP of Event Planning for my sorority and interned at the company that led to my first job. I believe that it was these two experiences that fully solidified my desire to work in events.
When did your passion for planning events begin, and what first steps did you take in order to establish yourself as a pro?
Once I had fully solidified my desire to work in events, I began mapping out and researching the industry. It was essential to me to have a comprehensive list of vendors, venues, resources and planners in Southern California to get a full understanding of the industry. I also created a timeline of where I wanted to be in my career and when. Even though not everything went exactly “to plan,” this helped me keep a clear focus on my goal. Along the way I always made sure that I personally created a trustworthy and reputable name for myself so that when I was ready to start my own company, I would be able to get support and respect. This was key! I truly could not consider myself a pro without all of the other vendors that go into making a successful event.
What do you love most about being an entrepreneur? What is the company culture of Esoteric Events like?
My favorite part of being an entrepreneur is being able to call something my own and being responsible for my own future and success. However, this also is what keeps me up at night! There is no greater satisfaction than witnessing the growth of something that you have built from the ground up. It’s something that I am truly thankful to be doing!
The overall company culture is very relaxed, which I intend to always make a priority! I want to make sure that I create and maintain an environment where employees are able to focus on their projects, but also are able to step outside and see the larger picture of what we do.
It also is very important to me to have flexible hours and vacation time so that we can enjoy time together as a team, explore the city around us and travel as these are the experiences that influence design and creativity.
Her Big Break
Although many people have heard the job title “Wedding Planner,” only a few know exactly what the position entails. Could you give us a brief overview?
Events and wedding planning is commonly referred to as a “glamorous” job, and one that is not actually work. That couldn’t be farther from the truth! Most of my day-to-day entails securing, negotiating and reviewing contracts, collecting payments, scheduling meetings, adjusting budgets, solving logistical nightmares, managing vendors, venues and maintaining a happy couple. On the day of the wedding, I am the first one to arrive and the last to leave. It’s my job to ensure that the day goes exactly as planned—which can be daunting! There is an extreme amount of pressure to make sure the bride and groom experience everything the way they envisioned it.
If we had the chance to peek at your schedule, what would an average day look like?
I’m normally up between 6:30 a.m. and 7:00 a.m. I’m a big fan of Soul Cycle and after my morning workout, I start my day by going through emails, social media and catching up on any blogs in my feed—even while I am blow-drying my hair! It may sound strange, but it gets the job done! I typically tackle anything urgent immediately and the rest is prioritized to handle throughout the day. Every day is different for me as no two clients are the same. Outreach and emails to vendors and venues, research of new trends and meetings with my clients are things that I do consistently every day. I like to wrap up by 6:30 p.m. to eat and relax, but before bed I always do a sweep again through email and social media.
What is the most challenging part of your job? How do you keep yourself from getting burnt out?
The most stressful part of my job is exceeding expectations. It is my goal to make sure every bride has the fairytale wedding of her dreams, with a pleasurable planning process. I pride myself in my relationship with my clients and work hard to build the process around them. I want to know their story, personality and design preferences so that I can enhance the fundamentals to ultimately execute a seamless event.
Can you tell us about a recent success story at work? What was one standout event you really enjoyed working on?
I was hired to plan the June launch party for Gray Malin’s latest collection. This was a career highlight for me, as I have admired his work for as long as I can remember! I could not have been more honored to work with him and his team, and was able to execute a seamless, beautiful and memorable event for him and his guests.
Her Perspective
Wedding planning can be stressful! How do you manage the work/life balance?
I struggle with this daily! I have tried to set work hours, and follow a 9 to 5 schedule for clients. But, it’s during the after-business hours when I really get everything done! I have found that if I am on a roll, I just let myself keep going, even if that means I am working till 11:00 p.m. on a Monday night. This allows me to have flexibility later in the week. For me creating balance is important, but I have found that it does not have to be strict.
What skills are essential to working as an event planner? Do you think having an industry niche is important?
The ability to connect with people is important. Being able to read body language in order to interpret the things that they are not saying is critical. Patience also is a key skill, and is something that I continue to learn more about everyday. Organization is a given. Originality is also crucial, as you have to set yourself apart from the competition and showcase what you have to offer and why you’re unique.
Translating passion into a career is tough. What advice would you give to women trying to figure this out?
Get your feet wet! After you’ve identified your passion, I suggest interning or volunteering in that field to solidify your interest. It’ll give you the hands-on experience you need to decide if it’s the right path for you. You will never know until you try!
And finally, what do you wake up looking forward to? What’s next for your career?
I wake up every morning looking forward to whom I am going to meet next. I have met some amazing people that I am lucky enough to call my clients and colleagues. I love getting to know each and every one of them and have so much pride in being a part of their love story.
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